Privacy Policy
Effective Date: January 2025
Introduction
Welcome to AuthLetter, the authorization letter generator designed to help you create professional, legally compliant authorization letters that simplify delegation and formal communication. At AuthLetter, your privacy is of utmost importance to us, and this privacy policy outlines how we collect, use, and protect your personal information when you use our services.
Information Collection and Use
We collect the following types of data to provide you with a better experience while using AuthLetter:
1. Account Information
- What We Collect: Your name, email address, and other information you provide when creating an account.
- Purpose: To manage your account, provide customer support, and deliver your generated authorization letters.
2. Authorization Letter Content
- What We Collect: The personal or business details you input into the authorization letter (e.g., delegator and recipient names, addresses, and purpose of authorization).
- Purpose: To generate accurate, professional, and context-appropriate authorization letters tailored to your needs.
3. Usage Details
- What We Collect: Information about how you use AuthLetter, including templates selected, features accessed, authorization letters generated, and usage frequency.
- Purpose: To analyze user engagement, improve our AI algorithms, and enhance our template library.
4. Device Information
- What We Collect: Data regarding the devices you use to access AuthLetter, such as device type, operating system, and browser type.
- Purpose: To optimize our services for different devices and ensure compatibility with various application systems.
5. Cookies
- What We Collect: Small data files placed on your device that help us track user preferences and improve user experience.
- Purpose: To enhance the functionality of our services, remember your template preferences, and personalize your experience.
6. Payment and Billing Information
- What We Collect: Information regarding your payment methods, such as credit card number, billing address, and any details required for transaction processing.
- Purpose: To facilitate billing and payment processing for our premium services and template access.
Data Storage and Security
We take the security of your personal information seriously. The data we collect is stored securely on our servers, and we implement a variety of security measures including encryption and access controls to protect against unauthorized access, alteration, disclosure, or destruction of your personal information. Your authorization letter content is processed securely to generate your documents and is not shared with third parties. However, please be aware that no method of transmission over the Internet, or method of electronic storage, is 100% secure, and we cannot guarantee its absolute security.
Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to outside parties, except in the following circumstances:
- To comply with legal obligations or respond to lawful requests from public authorities.
- To protect our rights, property, or safety, or that of our users or others.
- To provide services through trusted third-party partners who assist us in operating our website or conducting our business, subject to confidentiality agreements.
- To improve our AI algorithms and template quality through anonymized, aggregated data analysis (your personal information is never shared in this process).
AI Processing and Data Usage
Our AI-powered authorization letter generation service processes the information you provide to create personalized documents. This processing includes:
- Analyzing the purpose and context of authorization
- Formatting recipient and sender information appropriately
- Generating legally compliant and professional phrasing
- Structuring documents for clarity and validity
Important: Your personal data is used solely for generating your authorization letters and improving our service quality. We do not use your data for any other commercial purposes.
Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "effective date" at the top of this policy. You are advised to review this privacy policy periodically for any changes. Changes to this privacy policy are effective when they are posted on this page.
Contact Us
If you have any questions or concerns about this privacy policy or our data practices, please contact us at:
By using AuthLetter, you consent to our privacy policy and agree to its terms. Thank you for trusting us with your information as we help you create professional authorization letters with confidence!